Integrated Information System for the management of all activities of Municipal Kindergartens
![Integrated Information System for the management of all activities of Municipal Kindergartens](/_imgfiles/practice_sustainable_1572344603_good_practice.png)
MUNICIPALITIES: 75 PRACTICES
Alimos or Kalamaki is located in the Southern Sector of the Athens Basin in the Region of Attica. It borders Elliniko to the south, Paleo Faliro to the northwest, Agios Dimitrios to the northeast and Argyroupoli and Ilioupoli to the east. It is bounded to the west by Poseidonos Avenue and to the east by Vouliagmenis Avenue, southwest of Mount Ymittos. The municipality, a product of the merger of the communities of Kalamaki and Evonymia (today Kato and Ano Kalamaki, respectively) in 1968, has an area of approximately 7.5 square kilometers and a population of approximately 42,872 inhabitants, based on the 2021 census.
The Municipality of Alimos decided to adopt an integrated information system for the organization and monitoring of all the activities of its 6 municipal kindergartens, with the aim of optimizing its activities, but also the citizens' access to innovative services from their home or work. With the implementation of the OPS, the Organization aims to obtain direct benefits from the export of statistics for the activities of the Municipality, the reduction of expenses through the monitoring, rationalization and optimization of expenses, the access of citizens to innovative services as well as transparency and meritocracy in all its functions.
Recipients and users of the system are a) the citizens-parents, who apply for registration at the municipal daycare centers and b) the employees-executives of the municipal daycare centers, who manage applications, warehouse, suppliers and administrative documents.
The Municipality of Alimos, as a local authority, has set as a general strategic goal the adoption of IT solutions for the organization of its services at all levels, always with the aim of consolidating trust with citizens. Specifically, after a needs survey for a more efficient management of the services' functions, the Integrated Information System (ISIS) was implemented in the six (6) daycare centers that operate in the territory of the Municipality. Together with the subsystems that make it up, it was designed to effectively serve citizens and workers in the organization and management of all activities coming from the municipal stations according to modern technological requirements.
It is an innovative and user-friendly environment, a digital platform, through which the parent can have remote access to register their children in the nurseries, while they can then have real-time communication, to pulls important information on application progress, scoring and monthly stipends. On the other hand, the managers of the stations have in their hands a reliable tool, through which they draw important statistics, to control the expenses, through the monitoring, the rationalization and the optimization of the expenses, the suppliers and the warehouses, while at the same time they can and do circulate their digital documents with immediacy and efficiency.
The Integrated Information System (ISIS) after its implementation had the following results for the public (parents and executives):
In a short period of time since the operational start of the system, our Municipality has reaped the following benefits:
• Immediate and real view of all obligations in real time, at all stages of the hierarchy.
• Real-time updates on the progress of documents and applications as well as the actions taken on them.
• Better control of the effectiveness of its services, based on measurable data.
• Transparency and efficiency.
• Better service to the Citizen, providing information services on the progress of documents and applications that have been submitted.
• Eliminating the time of searching for documents and information, since all the information is stored in electronic form.
• Reduction of bureaucracy.
• More environmentally friendly Municipality with the use of much less paper as well as the reduction of the required movements by the citizens.
• Integration of new electronic government services (e-Government).